It’s been decades that emails have existed in our world. With the frequent use of alternate modes of written communication, one may assume that emails are become extinct. But don’t fool yourselves. Emails are here to stay. They’re the most effective mode of business communication in a workspace. It’s importance is undeniable. Emails are the means to ends of our communication at work. Nothing says ‘Official Business’ like an email landed in your inbox. The bottomline of why emails are the preferred to be a primary mode of communication in a workspace is mentioned below:
1. One Connection To All
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Right from the CEO to the back end assistant, it is easy to keep everyone in the loop with emails. Emails are sent everyday from key persons of each department to external parties from within the organization, from one co-worker to another from a separate tier, a manager to his immediate team, etc. You can ‘loop’ in anyone who is a part of the subject without even having a personal conversation with them. All this while keeping it professional, simple and hassle-free.
Talk about getting everyone on the same page.
2. Record Keeping
You might have meetings everyday with a small or large group of people with many solution-based discussions as the essence of it. But putting it on email is the only method of implementing solutions in the workspace. It helps you keep a legitimate record of the points to keep in mind going forward on any subject as per the discussion you had. Anything that is on email is official, that’s the name of the game. You may have a very strong telephonic conversation with a party but it means zilch until you’ve put all details on an email about it. Emails are enforceable, just so you know.
3. Immediacy
Emails are sent and received immediately to an individual or a group instantly whether they are a few seats away, in the next building or across the globe. This saves you the time otherwise spent in waiting for call backs and scheduling meetings accommodating each person’s timetable. You can address concerns, solutions, call for celebrations, application for leaves, task-based exchange or even a change in rules via emails and avoid any other mode of communication thereby saving time and energy. It’s promotes efficiency and productivity, enabling all parties to respond as quickly as they can thereby keeping the flow smooth yet professional.
4. Maintaining Professionalism
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Email protocol is an unsaid workspace obligation. When you get an email, you respond to it. You can’t ghost a sender on email. Those are email ethics one must observe. You also can’t use slangs, emojis and misspelled words. Incorrect grammar and emails sent without proofreading are not innocent mistakes at work.
The continuous flow of relevant information between management, employees, staff and clients are made easier with email. For a while at least, we don’t see any trend nearing the ease and accessibility of communication in our business atmosphere.
